PowerPresentations - Presentation Tips & Secrets

Presenter View: PowerPoint’s Secret Weapon for Speakers

Written by Kevin Lerner.

How to use PowerPoint's Presenter View

Little-known PowerPoint feature helps presenters deliver smoother speeches while improving eye contact. Presenter View displays notes and navigation for speakers.

Speaker Shai Agassi at a Ted Conference using Presenter View  | Graphic Courtesy Garr Reynolds

Deep within PowerPoint lies a speaker's secret weapon to smooth delivery: The Presenter View.

Most presenters using PowerPoint simply connect their laptop to a projector and display their slideshow with the the projector displaying an identical image of the laptop's screen.

The presenter will speak using a printed script or notes page, or allow the on-screen bullet points guide them along in their message.

Presenter View integrates slide notes, navigation controls, drawing tools, timer, projector view, + other features.  Graphic © Microsoft

The Presenter View allows PowerPoint to operate as a dual-screen "command center" for speakers. The projector/external monitor displays the full-screen presentation in all its glory with animations and effects...while the laptop screen displays an organized and interactive collection of slide notes, navigation controls, drawing tools, timer, projector view, and other powerful features. The Presenter View requires multiple monitors and a laptop with dual-display capabilities- which most computers have these days.

To start, Windows and Mac users must have their computer connected to a projector that's powered up. For details on how to connect to a projector/external monitor and setup dual display in Windows 7, check out this article.

Setting up the Presenter View in PowerPoint 2007/2010

PowerPoint Presenter View of the Ribbon

  1. From the Ribbon, select the "Slide Show" tab
  2. On the right side of the tab, in the "monitors section" select "Use Presenter View"
  3. In most cases, you'll want to show the presentation on Monitor 2 (the projector / external monitor).
  4. And although the screen resolution can be changed (if the presentation playback is sluggish), it's best to keep it on "Use Current Resolution".

Presenter View makes it easier to present

Your computer must support dual monitor display and be connected to the projector.

  • You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.
  • Speaker's notes are shown in large, clear type so that you can use them as a script for your presentation.
  • You can darken or lighten the screen during your presentation and then resume where you left off. For example, you might not want to display the slide content during a break or a question and answer (Q and A) period.

Tools and features in the Presenter View

PowerPoint Presenter View Elements

  1. The slide number (for example, slide 1 of an 8-slide presentation)
  2. The slide you are currently showing to the audience
  3. The speaker's notes, which you can use as a script for your presentation
  4. Click to go to the previous slide
  5. The pen or higlighter
  6. Click to display a menu that enables you to end the show, darken or lighten the audience screen, or go to a specific slide number
  7. Click to go to the next slide
  8. The elapsed time of your presentation, in hours and minutes
  9. Slide thumbnails that you can click to skip a slide or to return to a slide that you already presented

In Presenter View, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. Many profesional speakers use the Presenter View and most people love it. Indeed, once you've presented in the Presenter View, you'll never want to present another way!

 

Kevin Lerner is a presentation consultant and expert on presentation design and delivery. His firm, The Presentation Team, has helped hundreds of companies and individuals to create world-class presentations.

Pin it

Recommendations

  • "We engaged The Presentation Team to do a Presentation training for our team and he did a great job. He spent time understanding our requirements and the skill level of our team members and created a course which met our expectations and goals. I highly recommend The Presentation Team as a Presentation (PowerPoint) trainer."

    Navdeep Sidhu
    Senior Director, Software AG
  • "Kevin Lerner provided best-in-class services when hired to work on promotional materials for the launch of a key product at Motorola. The expertise and quality that he brought to the project were second to none and as a result, he delivered a top-notch presentation that was quickly adopted throughout the organization. Kevin is great to work with, delivers on time, is a great team player and is always willing to go the extra mile."

    Maria Cardoso
    Motorola
  • "Kevin has been a working with Cox Communications to deliver world-class PowerPoint presentation visuals since 2009. His ability to meet our specific needs, timeframe, and budgets has been exceptional. His professional interaction with our team reflects his deep expertise in the industry, superior presentation design skills, and commitment to superior service."

    Jonathan Freeland
    VP, Video Marketing at Cox Communications
  • "Kevin is an enthusiastic, creative, and passionate presentation guru. Our company was impressed and felt the value of his training in 2013 that he was invited again recently to again share his knowledge. Both times he has been energetic and addressed many areas for presentation development. From planning to follow-up Kevin is personable and easygoing, motivating our teams to take their presentations to the next level."

    Yoshimi Kawashima
    Project Coordinator, Nissin International
  • "Kevin helped me immensely improve my presentation slides development, from tips & tricks to aesthetics, all with the intent of getting the message across crisply and creatively. I've already received praise for decks that incorporate the skills obtained from his training. I highly recommend Kevin's services."

    Era Prakash
    General Electric
  • "The PowerPresentations seminar opened my eyes to all the limitless possibilities in presenting."

    Leah Gordillo
    Saint Francis Medical Center
  • "Kevin was a pleasure to work with. He was well-prepared and was an excellent example on how to give effective presentations."

    Seminar participant
  • "The PowerPresentations seminar gave us the tools we need in order to create effective presentations that sizzle."

    Seminar participant
  • "Kevin has always had vision, creativity, and enthusiasm for his professional and works tirelessly perfecting whatever he is working on."

    Marty Smith
    Zenith Goldine Pharmaceuticals
  • "[Kevin and The Presentation Team have] always delivered 110% in terms of meeting our objectives for finished product and budget"

    Paul Price
    Watsco Corp.
  • "I had more people come up to me after I spoke, commenting on the visuals you created, than I did on the subject matter!"

    Andy Smith
    Smith & Robb Advertising
  • "By working together, we have been able to substantially improve the quality of services and products originating from our department"

    Myrlene Clifford
    Ryder
  • "As a Fortune 1000 company, we sought to produce a classy, yet conservative presentation for our shareholders. It was evident that you and your team listened to our thoughts as you developed the presentation..."

    Will Flower
    Republic Services
  • "We were told by the customer's selection committee the presentation of our solution was the deciding factor in NextiraOne winning a five-year contract valued at over $35 million at Miami International Airport"

    William McGlashan
    NextiraOne
  • "Your presentation added an extra dimension to the program and was very well-received."

    Tom Feltenstein
    Neighborhood Marketing Institute
  • "Kevin is an excellent speaker, effective team worker, passionate about his craft, enthusiastic, well-organized and reliable."

    Marilyn K. Volker
  • "Lant & Associates will never look as good as we do today - because of the relationship we created with The Presentation Team.  'We came...You pushed...and We are flying!' "

    Tom Lant
    Lant & Associates
  • “Kevin is a professional. He did a complete overhaul of my power point presentations and I have had excellent results with his work. He was on time, he sent as many betas as was necessary until we got a great final outcome.” 

    Joachim dePosada
  • "Your expertise in the filed of PowerPoint and general presentation techniques helped elevate us to the level necessary to beat the competition."

    Mike Geary
    James Pirtle Construction
  • "The contrast between the old version and The Presentation Team's version is like night and day."

    Keith A. Bostian, Ph.D
    Iconix Pharmaceuticals
  • "Kevin and his team never failed. The persistence and discipline enabled my projects and other others to be completed in a quality fashion."

    Kent Rodgers
    I2 Technologies
  • "Every day, someone, somewhere, is viewing the training presentations you and your team created for HelmsBriscoe. Indeed, this interactive 12-module PowerPoint presentation has become a powerful tool for our sales team, and has helped HelmsBriscoe in achieving our mission."

    Kari Moberg
    Helms Briscoe
  • “I came into a new position but inherited a lifeless ppt presentation. Kevin and his team reworked my ppt and turned it into a powerful presentation tool for me . . . which I used without much need for revision for several years. Kevin's great. He's that good.” 

    Greg Kreuziger
  • "One of the things I appreciate most about our relationship is peace of mind.  Your team has the latest technology and knoweledge, yet maintains old-fashioned respect for your customers." 

    Kathy Watkins
    Eastman
  • "Your dedication, diligence and professionalism was very much appreciated and helped us achieve a complete multimedia presentation including voiceover all in a 4 day period."

    Jennifer Cassandra
    Designline Construction Services
  • "Over the past twelve months, your dedication has demonstrated a true commitment to a common goal."

    Adam LaWare
    DePuy Spine
  • “Kevin redesigned PowerPoint slides for clients of mine, as well as some of my own slides. As an executive presentation coach for nearly 25 years, I'm very picky. Everything he did looks great.” 

    David Greenberg
  • "We worked well together; his work style was relaxed yet focused, and our email and frequent phone calls helped us to communicate clarly and timely."

    Sherry Alumbaugh
    Data Solutions
  • "You and your team hit the mark with what you delivered.  Many thanks for your outstanding customer service and design ideas."

    Lois P. Frankel, Ph.D.
    Corporate Coaching International
  • “I have worked with Kevin for over 15 years. He has consistently distinguished himself not only as a creative expert but a valuable business partner. There have been many times I needed someone with excellent creative skills to help me take complex business issues and make them simple and easy for high level professionals. Kevin never failed me and always exceeded my expectations. I was very impressed with his commitment level and do "whatever" it takes attitude. I recommend Kevin as a valuable and creative business partner.” 

    Bruce Frcek
  • "The City of Oakland Park has successfully received the ranking for grant money it was seeking thanks in part to the great presentation that the Presentation Team created.  Thank you for your hard work, creativity, and expertise in brinking this dynamic video presentation to life."

    Stan Brown
    Ambit Marketing Communications
  • "Kevin brought a high level of creativity, enthusiasm, and deep multmedia experience to our team.  He worked dillegently with the team to produce an outstanding proposal which we subsequently won."

    Jeffrey Keller
    Accenture
  • “Kevin has on more than one occasion taken on a project for me and provided a great product when my budget was limited. I felt he had my best interest at heart at all times.”

    Derrick Witt
    Corporate Fitness & Wellness
  • “Kevin is a high energy, creative professional very focused on achieving customer goals. I enjoyed working with him very much and would recommend him without question.”

    Ellen Mughal
    TQ3
  • “Kevin brings a great deal or knowledge and professionalism into his presentations. He conveys valuable information to his attendees that prove beneficial in their day-to-day operations within their own organizations.”

    Jeff Parrish