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Tackling Touch Typing to Improve Efficiency

Tackling Touch Typing to Improve Efficiency


Power Users know where every key is, and what every key does

Tackling Touch Typing to Improve Efficiency

In the sci-fi world of rockets and robots, computer keyboards don’t exist. Humans always talk to their computers, giving them orders, commands and requests. In the blockbuster film Avatar, touch screen technology was the big deal. But until these high tech visions dreams are realized, the 88-key QWERTY keyboard – together with the mouse – will remain the main interface between man and machine. And yet, it’s amazing how many people still haven’t mastered their keyboard. “Hunt and Peck” remains a trusted method for data entry for over 25% of computer users.

Touch Typing is “typing without using the sense of sight to find the keys.” People who Touch Type work more rapidly and effectively. The keyboard is your link- your interface- between your brain and the computer. This Interface needs to feel a part of you. As a Power User, you should know where every key is, and what every key does. Not just the letters…but the function keys. The control, alt, and Apple or windows keys.

Mavis Beacon Teaches Typing

Mavis Beach Teaches Typing is one of the leading touch typing tutorials out there. Search the net and you’ll find many more.

Challenge yourself to type faster; look at it like a game. 50 words per minute. Then 60. 70. 80…or higher. By simply taking the time to learn how to touch typing- or even just sharpen our skills- we can get more done in less time…and feel more “at one” with our computers.

Multitasking mania

Multitasking Mania: The art to getting more (or less) done in a day


Tips and strategies to getting more (or less) done by multitasking for increased productivity and smarter working

Multitasking is defined as the performance by an individual of appearing to handle more than one task at the same time.

I like to think I’m very good at it, jumping from program to program, and seemingly getting a lot of work done in any given day. I honestly believe that in order to be a success in today’s business world, multitasking, and the ability to juggle tasks and handle multiple activities is vital.

Multitasking mania

And yet, these’s a school of thought that says that multitasking works against us and can result in time wasted due to human context swtiching and apparently causing more errors due to insufficient attention. Also, there’s a theory that says the youngest generations of humans– commonly referred to as Generation Y and Generation Z- are the most effective at multitasking. And yet no research has proven them to be any better at multitasking than members of older generations.

Multitasking has been criticized as a hindrance to completing tasks or feeling happiness. Barry Schwartz has noted that, given the media-rich landscape of the Internet era, it is tempting to get into a habit of dwelling in a constant sea of information with too many choices, which has been noted to have a negative effect on human happiness.

Multitasking - Wasted Time?

I think we can all agree, that when we’re on-task, engaged, focused, that time flies by and there’s a feeling of satisfaction, accomplishment and inner happiness. For myself, writing this portion about multitasking was a good learning lesson and experiment for me. Even though I sing the praises about multitasking and my ability to jump from one task to another, I was able to get the most work done at night, when I was fully focused, without interruption or distraction. Shutting off my instant messenger. Forgetting about Facebook. Me, and my seminar…at one. The next big project you have, I encourage you to forget multitasking and take a good-old-fashioned focused approach.

Regardless of whether or not multitasking is brilliance or bogus, the bottom line is that Power Users shift gears and priorities with ease and flexibility. In today’s world of immediate gratification, instant results and the need for now, it is essential that we are flexible and efficient…and not just with computers, but with life in general. There is a time for Multitasking. Power Users know when to work…and when not to.

Dual monitors in Windows 7

How to Setup Dual Monitors in PowerPoint for Windows 7


 Using dual display in PowerPoint for Windows 7. Two monitors are better than one!

Windows 7 has some neat little enhancements, one of them being how it lets you handle dual monitors. If you’re adding a second monitor or projector to your Windows 7 laptop PC- especially if using PowerPoint’s Presenter View, it’s a breeze to configure.

There are actually two ways you can currently setup multiple monitors in Windows 7, either by using a keyboard shortcut or via the traditional system properties.

I really like the first method since it’s new and is way easier than having to go into the Control Panel or anything else.

Simply press the Windows key and P (Windows + P) to bring up a quick menu of options.

Dual monitors in Windows 7

Pretty neat! You can pick to show only the computer, make the second monitor a duplicate of the first, extend the desktop to the second monitor or turn off the first monitor and activate the second.

The second way is to right-click on the desktop and choose Screen Resolution.

Select screen resolution

Now you’ll see the familiar 1 and 2 to distinguish which monitor is which. There are several options and under Multiple Displays, you can choose from the same options as when you pressed Win + P.

Change appearance of your displays

That’s it! You can also change the orientation of the displays and change the resolution of each display. It’s pretty straight-forward in Windows 7 and a lot easier! Enjoy!

Washington & Reston

On the Move: The Presentation Team Relocates to Washington, D.C.


Move from Florida is spurred by stronger economy

Business presentations and PowerPoint more prevelant in the nation’s capital

For over 15 years, The Presentation Team has created stunning presentation visuals under the arrid sun of Florida.  But as of March, 2012, their clients will now enjoy a fresh new look to their visual communications…produced from the communication firm’s new northern venue of Washington, D.C.

Washington & Reston
Washington, D.C. and Reston, VA (Fairfax County)

In October 2011, company founder Kevin Lerner declared that it was time to do things differently with the company, and that a relocation to another region would benefit the bottom line.  Ironically – just three days later- engineering firm Software AG called to hire the firm for a presentation training program.  In December, Lerner traveled to the DC suburb of Reston, Virginia to conduct the training.  He felt a strong synergy with the area.  

“The people, the culture, the technology, the opporutnities…were all tremendously attractive…personally and professionally,” explains Lerner, who added that the economy is robust and recession-proof, with an unemployment level of just under 5%.  Additionally, the region is booming with growth as the Metrorail expands northwest to through the “Dulles Corridor” through Fairfax and Louden Counties to Dulles Airport.

 

Lerner said goodbye to his native land of South Florida in March, 2012, and headed north to Reston. 

Kevin Lerner @ new Presentation Team office
Lerner outside The Presentation Team’s new office in Reston, Virginia

The company found a new office at WeSpace, located at 1801 Reston Parkway, a shared-use venue popular with various technology startups and communications companies.  The venue and its tenants provide strong synergies to The Presentation Team’s offerings, and ultimately may provide greater value to their clients.  

Additionally, the location- directly across from the popular mixed-use urban/commercial venue of Reston Town Center, provides greater access to business professinals and other corporate clients.  With a focus on community and networking, Lerner and his company joined the Reston Chamber of Commerce, CoFounders.com, as well as the Reston Toastmasters and will be an active player in civic events.

Lerner said that the move will have little adverse impact on the company’s client base, as the company conducts most of its business virutally. However, he added that the region is rich with companies who have a need for high-impact presentations and training, and will likely have an increased presence of on-site, or face-to-face commerce.

Ultimately, the move will be a win-win for The Presentation Team and its clients, as the company repositions itself to be a global leader in presentation design services and training.

Speaking Success Through Great Graphics and Dynamic Delivery

People remember 20% of what they hear…and 30% of what they see…but 50% of what they hear and see in combination.  

Here are some strategies to create a memorable and powerful presentation through a combination of great graphics and dynamic delivery…

Don’t tinker with PowerPoint…Yet

Resist the urge to tinker with PowerPoint before your main content is developed. PowerPoint is fun to work with, but can eat up valuable work time. Focus on your content first by developing an outline or script to support your topic.

 

Use high-impact graphics

Use high-impact graphics in your presentation rather than clip-art to project the most professional image.

 

Be conservative and consistent with your visuals

Design for your audience. Just because PowerPoint has lots of fun effects, fonts, and transitions doesn’t mean they all need to be used in your show.

 

Go beyond bullets

Music, video, and animations (all with appropriate rights clearance) can all help make your message more memorable. Beware…multimedia clips may not play correctly on all PCs.

 

Use a cordless mouse/laser pointer

These nifty controllers un-tether you from the computer and get you into the audience…where good presenters belong. One top performer is the RF presenter, which works from over 100 feet away and includes a laser pointer.

 

Use humor in your presentation

Laugher helps to keep your audience more alert, involved, and inspired. For best results, use humor from your own life experiences…not from canned jokes or one-liners.

 

Think of your presentation as a theatrical performance

Think of your presentation as a theatrical performance. Audience interaction, a compelling intro and memorable conclusion, and frequent eye-contact can help fine-tune your talk.

 

Keep your visuals moving

Don’t stay on the same slide for more than 60 seconds. If you have a bulleted list, provide more breathing space and create more momentum by splitting the points over several slides.

 

Use a cordless mouse/laser pointer

Use a cordless mouse/laser pointer. These nifty controllers un-tether you from the computer and get you into the audience…where good presenters belong. One top performer is the RF presenter, which works from over 100 feet away and includes a laser pointer.

 

Dress up and look confident

A great amount of what is communicated in a presentation is actually conveyed non-verbally. The clothes you wear and the gestures you use all have an impact on how your message comes across.

 

Rehearse

Rehearse and be prepared. Check spelling. Practice using your visuals. Know your content well enough to carry on if your computer crashes!

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  • ADB
  • ADP
  • ADT
  • Accenture
  • American-Express
  • Aramark
  • Carvel
  • Comcast
  • Costa
  • Cox
  • DAI
  • GE-Healthcare
  • GTE-Financial
  • Gtt
  • Johnson-and-Johnson
  • Markem-Imaje
  • Motorola
  • NASA
  • Office-Depot
  • Oracle
  • Polo
  • Republic-Services
  • Ryder
  • Siemens
  • Singlehop
  • Software-AG
  • TD-Waterhouse
  • UBS
  • VTiDirect
  • Venn-Strategies
  • Verizon
  • Whirlpool
  • “We engaged The Presentation Team to do a Presentation training for our team and he did a great job. He spent time understanding our requirements and the skill level of our team members and created a course which met our expectations and goals. I highly recommend The Presentation Team as a Presentation (PowerPoint) trainer.”

    Navdeep Sidhu
    Senior Director, Software AG

  • “Kevin Lerner provided best-in-class services when hired to work on promotional materials for the launch of a key product at Motorola. The expertise and quality that he brought to the project were second to none and as a result, he delivered a top-notch presentation that was quickly adopted throughout the organization. Kevin is great to work with, delivers on time, is a great team player and is always willing to go the extra mile.”

    Maria Cardoso
    Motorola

  • “Kevin has been a working with Cox Communications to deliver world-class PowerPoint presentation visuals since 2009. His ability to meet our specific needs, timeframe, and budgets has been exceptional. His professional interaction with our team reflects his deep expertise in the industry, superior presentation design skills, and commitment to superior service.”

    Jonathan Freeland
    VP, Video Marketing at Cox Communications

  • “Kevin is an enthusiastic, creative, and passionate presentation guru. Our company was impressed and felt the value of his training in 2013 that he was invited again recently to again share his knowledge. Both times he has been energetic and addressed many areas for presentation development. From planning to follow-up Kevin is personable and easygoing, motivating our teams to take their presentations to the next level.”

    Yoshimi Kawashima
    Project Coordinator, Nissin International

  • “Kevin helped me immensely improve my presentation slides development, from tips & tricks to aesthetics, all with the intent of getting the message across crisply and creatively. I’ve already received praise for decks that incorporate the skills obtained from his training. I highly recommend Kevin’s services.”

    Era Prakash
    General Electric

  • “Kevin helped me immensely improve my presentation slides development, from “The PowerPresentations seminar opened my eyes to all the limitless possibilities in presenting.”

    Leah Gordillo
    Saint Francis Medical Center

  • “Kevin helped me immensely improve my presentation slides development, from “[Kevin and The Presentation Team have] always delivered 110% in terms of meeting our objectives for finished product and budget”

    Paul Price
    Watsco Corp.

  • “I had more people come up to me after I spoke, commenting on the visuals you created, than I did on the subject matter!”

    Andy Smith
    Smith & Robb Advertising

  • “As a Fortune 1000 company, we sought to produce a classy, yet conservative presentation for our shareholders. It was evident that you and your team listened to our thoughts as you developed the presentation…”

    Will Flower
    Republic Services

  • “Your expertise in the filed of PowerPoint and general presentation techniques helped elevate us to the level necessary to beat the competition.”

    Mike Geary
    James Pirtle Construction

  • “Kevin brought a high level of creativity, enthusiasm, and deep multmedia experience to our team. He worked dillegently with the team to produce an outstanding proposal which we subsequently won.

    Jeff Keller
    Accenture/L3

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