Tips and strategies to help develop your PowerPoint presentations easier, faster, and with fewer headaches.
Start Your Presentation Right To Save It From Going Wrong
Are you a presentation procrastinator? A PowerPoint put-offer? A stalled sleepless speaker? Let’s face it: most people dread developing presentations. But with a little planning and proactive thinking, you can make your next PowerPoint or Keynote presentation fun, fast, and fearsome!
Content First (Visuals later)
When starting a new presentation, try not to become distracted by the desire to make it look good. Picking the perfect template and finding great graphics can eat-up precious time (Presentation Time Management). Your presentation is more about your message than it is about your graphics. So, at first, focus on creating the content. Look at yourself as a scriptwriter in a movie. With a blank PowerPoint file, you can use PowerPoint’s Outline View to get your bullets and main points in place.
If you’re still stymied over what to say, talk over the ideas/themes with friends and colleagues. Or Draft a storyboard on paper. Sometimes just extemporaneously talking about your presentation can help get some of your presentation structure in place.
Design for your Audience
Look at the presentation through the eyes and ears of your audience. Select or create a presentation design that’s appropriate for your audience: are they young or old? Colorful or conservative? The colors you use should be compatible with the company’s brand/image. The number of people in the audience affects how large the type should be on screen and how much information should be crammed together.
Don’t Design It…Find It!
Use Creative Resources to your advantage. It’s easier than ever to find great graphics online for your presentation. So many times, I’ve seen people who have a design concept and spend many many hours (or dollars) to design an image that ke
Invest the time to create an intelligent Slide Master
The slide master’s purpose is to let you make a global change — such as replacing the font style — and have that change reflected on all the slides in your presentation. By creating a master slide and various layouts, you can make holistic revisions to the presentation quickly, rather than page-by-page. An intelligent Slide Master should have pre-defined colors, fonts, and transitions.
Plan ahead of your Deadlines
Before starting your presentation, it’s important to have an idea of how much work is involved in developing the presentation…and how much time it will take. Set benchmarks and goals throughout the development period. Aim to finish the presentation a day ahead of schedule.
Know your Presentation Venue and Output Medium
Are you presenting in a large auditorium or in a small group? Will your presentation be shown on paper, projected, or laptop-based? Will it be Widescreen or 4:3? Shown on the web or distributed on tablets or phones? These questions are vital to help determine the appropriate fonts, sizing, and spacing. Try to preview the presentation venue beforehand to get a better idea of how your show will look. Or create your presentation for multiple mediums to make sure everyone has a version they can see.
PowerPoint Users: Discover how to write headlines beyond flat fragments of fluff and boring bullets of blah for maximum presentation impact and authority.
Ha! You’re looking at this article! Chances are it was because of a compelling headline. Our eyes are naturally drawn to words of intrigue and curiosity. A title of “PowerPoint headline and bullet writing” might not have been as compelling. Headlines and bullets- whether in PowerPoint, Keynote, or Prezi- should hold that same eye-catching intrigue if you’re looking for you and your presentations to stand-out and be remembered.
Listen & Look
There are great examples of headlines all around us in all mediums; succulent enticing text that compel us to tune-in, read-on, or click here. Pay attention to the topics that grab you…and aim for the same attention-getting power in your presentation headlines. It may seem corny at first, but you’ll soon see more heads looking at you and the screen, than down looking at their cell phone or clock.
Think like a Tweeter
Twitter is a great tool to gain insights into headline writing; short simple statements of intrigue in under 160 characters. Adopt a similar strategy, aiming for fewer than 10 words in your presentation headlines.
A Head-Turning Headline:Catchy, Curious, & Compelling
When building a presentation, it maybe helpful to write-out a title that’s a simple basic fragmented sentence, or just a few words. But head-turning titles are Catchy, Curious and Compelling. They catch your eye, making you think and compelling you to want to know more.
Ask a question. Write a provocative statement. Tell them why they should listen or read-on. Short conversational words are best, eliminating any jargon or ambiguity. The headline can either stand-alone, or be supported by bullets and/or graphics.
Write Like an SEO Guru
Presentation headlines should be written similar to how a website blog headline would be written: a short, compelling statement aimed at generating clicks and readership. For presentations, aim to answer the viewer’s underlying interest in solving a problem or getting more information. Or – as in the case above- work to consolidate the top-level bullet with the headline.
Ask yourself: “If someone in my audience was searching for this slide, what would they search for?” Write your headline with that search concept in mind with fundamental keywords in the title.
This is especially helpful if you’re creating a presentation for an external audience, and placing the presentation online. Your presentation will have a good chance of appearing in Google if the headline and presentation titles are reflective of what your audience is searching for.
Headlines summarize the slide
Headlines are the high-level story of the presentation. In business presentations, executives often scan the presentation for keywords and takeaway points. Well-written headlines should guide the reader along through the presentation summarizing each page, distilling the supporting bullets or detail, and weaving a compelling story. This is especially important if there’s no presenter, or if the presentation is a standalone or printed deck.
In the example above the first version (Before) has a neutral headline “Safety Record.” The updated headline is more active and summarizes the charted data and information.
Fragmented sentence headlines (“Introduction”), while easy to write, do little to hook the audience and tell the story. But it’s best to aim for full-sentences of summation in the headlines of your presentation. You may, however, wish to use fragments or key words “Intro, example 1, etc.” for presentation sections or topic slides.
Some business presentations use takeaway messages, summarizing messages usually at the bottom of a page. Try to merge the title and takeaway points; you’ll have a cleaner, more open-spacious presentation with a more focused message. Less is more.
Don’t repeat the headline in the body of your slide.
The text or bullets of the presentation should support the slide headline…not duplicate it! Aim to keep your bullets brief and supportive of the slide’s headline, using similar- but not identical- words.
Fragment your bullets
Just as we aim to write short simple sentences for our headlines, we should aim to keep our bullets simple and concise also. But, unlike the titles where a short sentence is our goal, our goal in a solid bullet is a concise sentence fragment. There’s no need for a full in-depth sentence, especially if the presentation will be delivered by a speaker.
Aim to ditch most modifiers including extra adjectives, adverbs and action words. But look for ways to say the same message in fewer words.
Avoid all unnecessary words that you can find to help make the page more appealing and easier to understand*.
*This headline above can be edited to three words: “Avoid unnecessary words.”
Repeatedly read through the presentation with a critical eye. What can be eliminated? Merged? Restated more simply? Call on a friend or collague for assistance; eventually you’ll start writing short potent headlines perfectly.
Whenever you see one lovebird, you usually see another; these friends of a feather always flock together. Similarly, aim to avoid single-item bullets. Called “orphans” these one bullet items usually indicate another bullet is nearby. Indeed, one bullet demands a second bullet (that’s why they’re called bullets).
On single-item points, aim to combine the item with the topic/headline. Or remove the bullet symbol and keep the text as a subpoint of the main point.
“The Presentation” should not be viewed as document, but rather a graphical medium to help underscore key messages. Through regular practice of reviewing your presentation, you’ll find opportunities to trim the text and say more with less…leaving the text to the paper.