Podium PowerPoint add-in Review


Podium is a PowerPoint add-in which enables you to do quite a bit with your slide content.

You can manage your PowerPoint presentations, and you can use provided tools to enhance your presentations. You can also create a new presentation from scratch. Podium provides a huge library of media elements such as images, vector drawings, ready-to-use backgrounds, 3D clip art and shapes, embellishments, etc. All these elements are royalty free, and most of these can also be individually customized to match the look of your slides. Once installed, Podium creates a new tab on PowerPoint’s Ribbon.

Podium is by BrightSlides.com, a company based in Omaha, Nebraska. You can learn more about Podium from their site. My contact at BrightSlides for this review was Adam Shah — thank you, Adam.


Using Podium

Download the installer from the link given above, and run the setup routine. Even if you do not download and install Podium, you can follow this walkthrough to understand Podium better:

  1. Launch PowerPoint. Most of the time, PowerPoint opens a new presentation with a single slide — you can change the slide layout to Blank or Title Only by selectingHome tab | Layout | Blank or Title Only. This provides a nice blank slide to work on.

  2. Now, access the Podium tab of the Ribbon, highlighted in red in Figure 1.

    Options within Podium tab of the Ribbon
    Figure 1: Options within Podium tab of the Ribbon

    The options within the Podium tab are explained below, as marked in Figure 1above:

    1. Launch Podium: Click this button to launch the Podium interface, as shown in Figure 2. 

      Podium interface
      Figure 2: Podium interface

      The Podium interface provides six tabs — these tabs are highlighted in red in Figure 2, above. Each individual tab has a particular reason for existence, and their purposes are explained later in this review.

    2. Create 3DText: This option takes you to the 3D Text Rendering engine — refer to the 3D Text point in the Podium Tabs section later in this review. 
    3. Backgrounds: Click this button to bring up a Background gallery as shown in Figure 3. Choose any background as you require. 

      Background gallery
      Figure 3: Background gallery

    4. Embellishments: This is a toggle button which opens/hides the Shapes & Embellishments pane (highlighted in red in Figure 4). Select and drag (or double-click) any of the available embellishments to your slide. 

      Shapes & Embellishments pane
      Figure 4: Shapes & Embellishments pane

    5. Help Section: Within this section you’ll find the Podium Help file, tips, access to the online forum, etc.
  3. Choose any of the options to enhance the look of your slide. See Figure 5 which shows a slide with a Podium readymade background and embellishment applied.

    Slide with Podium media element applied
    Figure 5: Slide with Podium media element applied 

Back


Podium Tabs

Once you click the Launch Podium button within the Podium tab of the Ribbon in PowerPoint, a mini-application called Podium opens with a PowerPoint-like interface, containing 6 tabs — these tabs are explained below:

  1. Library: This tab (see Figure 6) provides you options to view and access backgrounds, templates, and stock photography.You can even manage your presentations by adding slides which are stored on your computer to this Library. This process is easy because Podium automatically searches your entire hard drive and categorizes every PowerPoint presentation and template that it finds. And the One-Click button makes it really easy to update the Library with any new content.

    Library tab
    Figure 6: Library tab

  2. Slide Designer (see Figure 7): Lets you create slide backgrounds for your presentation. It offers you numerous filters to manipulate colors, effects, and transformations. You can manipulate images so that you end up with an entirely new design — this can be used as your PowerPoint slide background. You can instantly see how your designs look with the live thumbnail preview.

    Slide Designer tab
    Figure 7: Slide Designer tab

  3. Slide Builder (see Figure 8): This full drawing studio enables you to create backgrounds layer-by-layer with easy to use vector drawing tools provided as well as the large royalty-free library of rasterized shapes and embellishments.

    Slide Builder tab
    Figure 8: Slide Builder tab

  4. 3D Text (see Figure 9): The new OpenGL® base 3D text rendering engine enables you to create 3D text with full lighting effects and gradients.

    3DText tab
    Figure 9: 3DText tab

  5. PowerPoint (see Figure 10): Within this tab you can define how your output should be applied to PowerPoint.

    PowerPoint tab
    Figure 10: PowerPoint tab

  6. Help (see Figure 11): This tab offers quick access to the Podium support center, customer areas, checking for updates, etc.

    Help tab
    Figure 11: Help tab

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Pricing and Support

Podium provides license for a month, a year, and full license. They cost $15.00, $99.00, and $199.00 respectively.

Support options include an online FAQ, email, and online demo movies.

Back


Conclusion

Podium has a huge feature set — and it does have a good price:performance ratio. Podium does bring in a lot of options and that can be intimidating unless you have the time to explore and play with all of them. It’s a good product if you get to use all its features.

The Doublemint Twins

Increase Productivity with Dual Display

 

Multiple monitors can increase productivity by up to 44%

The Doublemint TwinsRemember those TV commercials for Doublemint gum featuring twin girls running all around town, with the tagline, “Double your pleasure, Double your fun?” How about doubling your output? Your monitor output, that is.

By adding a second monitor to you computer, you’ll be able to display more information…which can translate to a 44-percent increase in productivity. Dual monitor display, as it’s called, is a powerful productivity enhancer…and something that the average power user regularly relies on.

Graphics designers and video editors typically have at least two monitors. People in the finance industry have entire rows of screens displaying information from one computer.

When I work on a video production or PowerPoint presentation, I usually hookup my laptop- which is the main computer I use- to a second monitor, and put Photoshop on one screen, and PowerPoint on the second monitor. It’s easier to remain focused and I get more done in less time.

Increase Productivity 44%Prices for monitors have come down, and all nearly new computers- Macs and PC all have the ability to handle a second monitor. Pop it on the desk and configure it in the control panel and you’ll be on the fast track to working as a power user.

Discover how to setup dual displays in Windows 7

 

Projection Screen Buying Guide

Considering a projection screen for your next presentation? Overwhelmed by the options and features?

Check out this handy Projection Screen Buying Guide to help you make sense of the specifics and options.

What is a Projection Screen?
A Projection screen is basically a blank canvas that can be coupled with a digital projector to display an image proper for the dedicated viewing space. Projection screens come in various sizes, materials, formats and sizes.

How do they work?
Most projection screens come in one of two types. Front projection screens reflect light back towards the source (projector). Rear projection screens diffuse light through the surface out towards the audience of the other side. For the best results, you want a screen that is free from staining or discoloration and is uniform in reflectivity.

Style: Portable, Electric, Manuel, or Fixed

If your projection application is permanent, then hanging wall and ceiling screens is usually your best choice. However, if you need to move the screen to different locations, a portable screen is a better choice. If you are on a budget, a manual screen will

Portable:

Portable screens are able to move from location to location readily. Here are a variety of portable screens that you can choose from to best fit your needs.

  • Floor mounted screens- available in manual and electric models. The manual screen is stored in the base, and extends upwards using a number of different possible manual mechanisms. The electric screens are also stored in the base, but extend upwards using a spring system.
  • Folding or Frame screens- are supported on both sides by vertical T-legs. They are usually break down into a polyethylene case for storage and transport and require one or two people for set up.
  • Inflatable screens- are an innovative new design perfect for the outdoors. Easily assembled and stored.
  • Tripod screens- are supported by a tripod base and are extremely mobile and easily stored.
  • Ultra-portable- are smaller formats and are ideal for table-top presentations.

Electric:

Electric screens are high-end projection screens that add elegance to their mounted location. Electric screens can be tensioned so that they have the smoothest possible image surface. These screens descend and ascend back into the casing with the flick of a switch or via remote control. Electric screens may be externally mounted to the ceiling, or recessed into the ceiling (additional construction may be required). They may also be mounted to the wall, both the wall and ceiling, or ascend up from the floor.

Manual:

Manual screens are an economical choice for projector screens that stay in one location all or most of the time. The most common application is in the classroom or small office location. These screens are raised and lowered by hand, sometimes using a pull string or rod to reach screens mounted in high locations. They are available in ceiling, recessed-ceiling, wall,and floor mounted models.

Fixed:

A fixed or “permanent wall” screen consists of a vinyl screen surface that is stretched and attached to an assembled frame Most fixed screens have the same viewing surface options. The price is usually driven by the style and look of the frame that surrounds and supports the screen surface. Fixed screens are most often used in Home Theater applications as well as conference rooms due to their elegant look and perfectly flat viewing surface.

Mounting: Wall, Ceiling or Both

Wall
Wall mounted screens are easily affixed to your wall using provided or optional brackets. Many may be placed flush to the wall, or extended out a bit to allow for some space behind the screen to accommodate things such as a chalkboard, whiteboard, fireplace etc. Wall mounted screens may be manual, electric, or fixed.

Ceiling
Ceiling mounted screens are easily affixed to your ceiling using a bracket system or hooks. A second option of recessed (hidden) installation is available for some models. Both manual and electric screens provide models perfect for this method of installation.

Both
Some screens may be affixed to either the ceiling or the wall depending on your needs. These screens typically use “L-shaped” brackets that allow them to be flush mounted to the ceiling or wall. This option is available in electric and manual screens.

Screen Formats

Screen format refers to the aspect ratio, or the proportion of the width to the height of a particular screen. There are several types of standard formats, and you should choose the format based on the (native) format of the projector you use as well as the types of material you will display the most. Some common aspect ratios are HDTV 16:9, NTSC Video 4:3, Slide 1.25:1, and Square Format 1:1(popular for overhead slide projectors).

  • 16:9- (generally named as: “Sixteen-Nine”, “Sixteen-by-Nine” or “Sixteen-to-Nine”) is the international standard format of HDTV as used in Australia, Canada, Japan, South Korea, and the United States, as well as in Europe on HDTV and non-HD widescreen television (EDTV) PALplus.
  • 4:3- Originated in 35 mm silent film, commonly known in TV and video as 4:3. It is also the standard ratio for MPEG-2 video compression. This is the used format for standard definition television screens and NTSC computer monitors. This format is slowly being phased out in favor of widescreen and HDTV formats.
  • 1.25:1- These screens are ideal for slide presentations.
  • 1.1- This is a square screen which may be partially descended to change the aspect ratio. In this case, it could be useful for more widescreen applications, but are ideal for presentations and use with overhead projectors.

Two other formats are the multi-format and the widescreen/cinemascope screens. The multi-format can be adjusted using masking devises. These are multi-purpose, easily adaptable for presentations or video viewing. The widescreen/cinemascope format is used for most movie theater screens.
Masking borders can be added (and potentially removed) as a way to eliminate the bars you see on the top and bottom of the screen when using your projector in its non-native format (ie 4:3 projector displaying in 16:9). They also increase the perceived brightness of an image on a projector screen to give it a top-notch look. The human eye perceives the image to have more contrast, a sharper picture, and brighter colors when masking borders are used.

Screen Size

The highlight of the two-piece projection system is the ability to create a large screen size. When choosing your screen size it is important to note that while it is true that size counts when it comes to home theater, it can be overdone to the point where it is not enjoyable. In a commercial setting size becomes less important for the “wow” factor and more important for efficiency of delivery to the audience. A good rule of thumb is dividing the distance of your furthest viewer by 8 to get your recommended screen height.

Commercial and Educational Applications
Screen height should be approximately equal to 1/8 the distance from the screen to the last row of seats. This is so that text can be read and the details of the presentation can be seen clearly. Ideally, the first row of seats should be approximately two screen heights away. The bottom of the screen should be a minimum of 4 feet above the audience floor. This allows those seated toward the rear of the audience to see the entire screen.

Home Theater Applications
In home theater settings a good rule of thumb is to place your seating at a distance that is equal to 1.5 x the screen width for 720p projectors. With 1080 resolution projectors the rule can be modified to 1.2. The bottom of the screen should be a minimum of 2 feet above the audience floor. This may require additional screen “drop” for ceiling hung screens.

Fabric Type

To maximize the quality of the image you are projecting, an important factor is screen fabric. The two most important qualities of a specific fabric are its gain and viewing angle. Gain is the measurement of reflected light on a screen. The viewing angle is the maximum angle at which a display can be viewed with acceptable visual performance. Usually, the higher the gain, the narrower the viewing angle of the surface.

Screen Surface

Be sure to choose the screen surface that best suits your projection and viewing requirements. Your choice will largely depend on your projector, seating arrangements, and how much you can control the ambient light in the room. There are several types of screen surfaces with different attributes designed to accentuate the projected image. But, for the majority of users matte white or high contrast matte white will be the two surfaces from which they choose. Matte white screens are the most popular because they provide the most accurate color representation and largest viewing angles. High contrast screens are popular when used in home theaters because the material increases overall contrast by dimming the image.

Matte White

Pros:
Most screens will have the matte white type surface. It has a normal gain and has a wide viewing angle. It provides true color representation, so it will better suit your business needs. Many home theater applications are now choosing Matte White due to the quality and high contrast ratio available with the latest projectors.

Cons:
There are no real negatives to choosing a Matte White surface. The only reason to choose something other than Matte White would be if you need to make some adjustments to your image like added reflectivity or higher contrast.

High Contrast Matte White

Pros:
Gray surfaces add to the images perceived contrast, making blacks and shadows more detailed.

Cons:
Gray screens typically has a lower gain and tighter viewing angle than a Matte White surface.

Cost

Regardless of whether your screen is for a home theater, office or organization, the price is always a very important factor. For many, the price is the single most important factor in choosing a screen. Screen prices will vary depending on the intended application. But, generally screens start at a few hundred dollars and can go up into the thousands, depending on size, material, and other factors. Some small portable screens have been known to retail for less than $100, whereas installed manual screens start in the $120 range. Electric and permanent wall mounts generally start between $400-$500. For larger formats and extra features you can attain one of the more popular electric or permanent wall mount models between $700-$1200.

Tackling Touch Typing to Improve Efficiency

Tackling Touch Typing to Improve Efficiency


Power Users know where every key is, and what every key does

Tackling Touch Typing to Improve Efficiency

In the sci-fi world of rockets and robots, computer keyboards don’t exist. Humans always talk to their computers, giving them orders, commands and requests. In the blockbuster film Avatar, touch screen technology was the big deal. But until these high tech visions dreams are realized, the 88-key QWERTY keyboard – together with the mouse – will remain the main interface between man and machine. And yet, it’s amazing how many people still haven’t mastered their keyboard. “Hunt and Peck” remains a trusted method for data entry for over 25% of computer users.

Touch Typing is “typing without using the sense of sight to find the keys.” People who Touch Type work more rapidly and effectively. The keyboard is your link- your interface- between your brain and the computer. This Interface needs to feel a part of you. As a Power User, you should know where every key is, and what every key does. Not just the letters…but the function keys. The control, alt, and Apple or windows keys.

Mavis Beacon Teaches Typing

Mavis Beach Teaches Typing is one of the leading touch typing tutorials out there. Search the net and you’ll find many more.

Challenge yourself to type faster; look at it like a game. 50 words per minute. Then 60. 70. 80…or higher. By simply taking the time to learn how to touch typing- or even just sharpen our skills- we can get more done in less time…and feel more “at one” with our computers.

Multitasking mania

Multitasking Mania: The art to getting more (or less) done in a day


Tips and strategies to getting more (or less) done by multitasking for increased productivity and smarter working

Multitasking is defined as the performance by an individual of appearing to handle more than one task at the same time.

I like to think I’m very good at it, jumping from program to program, and seemingly getting a lot of work done in any given day. I honestly believe that in order to be a success in today’s business world, multitasking, and the ability to juggle tasks and handle multiple activities is vital.

Multitasking mania

And yet, these’s a school of thought that says that multitasking works against us and can result in time wasted due to human context swtiching and apparently causing more errors due to insufficient attention. Also, there’s a theory that says the youngest generations of humans– commonly referred to as Generation Y and Generation Z- are the most effective at multitasking. And yet no research has proven them to be any better at multitasking than members of older generations.

Multitasking has been criticized as a hindrance to completing tasks or feeling happiness. Barry Schwartz has noted that, given the media-rich landscape of the Internet era, it is tempting to get into a habit of dwelling in a constant sea of information with too many choices, which has been noted to have a negative effect on human happiness.

Multitasking - Wasted Time?

I think we can all agree, that when we’re on-task, engaged, focused, that time flies by and there’s a feeling of satisfaction, accomplishment and inner happiness. For myself, writing this portion about multitasking was a good learning lesson and experiment for me. Even though I sing the praises about multitasking and my ability to jump from one task to another, I was able to get the most work done at night, when I was fully focused, without interruption or distraction. Shutting off my instant messenger. Forgetting about Facebook. Me, and my seminar…at one. The next big project you have, I encourage you to forget multitasking and take a good-old-fashioned focused approach.

Regardless of whether or not multitasking is brilliance or bogus, the bottom line is that Power Users shift gears and priorities with ease and flexibility. In today’s world of immediate gratification, instant results and the need for now, it is essential that we are flexible and efficient…and not just with computers, but with life in general. There is a time for Multitasking. Power Users know when to work…and when not to.

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  • ADB
  • ADP
  • ADT
  • Accenture
  • American-Express
  • Aramark
  • Carvel
  • Comcast
  • Costa
  • Cox
  • DAI
  • GE-Healthcare
  • GTE-Financial
  • Gtt
  • Johnson-and-Johnson
  • Markem-Imaje
  • Motorola
  • NASA
  • Office-Depot
  • Oracle
  • Polo
  • Republic-Services
  • Ryder
  • Siemens
  • Singlehop
  • Software-AG
  • TD-Waterhouse
  • UBS
  • VTiDirect
  • Venn-Strategies
  • Verizon
  • Whirlpool
  • “We engaged The Presentation Team to do a Presentation training for our team and he did a great job. He spent time understanding our requirements and the skill level of our team members and created a course which met our expectations and goals. I highly recommend The Presentation Team as a Presentation (PowerPoint) trainer.”

    Navdeep Sidhu
    Senior Director, Software AG

  • “Kevin Lerner provided best-in-class services when hired to work on promotional materials for the launch of a key product at Motorola. The expertise and quality that he brought to the project were second to none and as a result, he delivered a top-notch presentation that was quickly adopted throughout the organization. Kevin is great to work with, delivers on time, is a great team player and is always willing to go the extra mile.”

    Maria Cardoso
    Motorola

  • “Kevin has been a working with Cox Communications to deliver world-class PowerPoint presentation visuals since 2009. His ability to meet our specific needs, timeframe, and budgets has been exceptional. His professional interaction with our team reflects his deep expertise in the industry, superior presentation design skills, and commitment to superior service.”

    Jonathan Freeland
    VP, Video Marketing at Cox Communications

  • “Kevin is an enthusiastic, creative, and passionate presentation guru. Our company was impressed and felt the value of his training in 2013 that he was invited again recently to again share his knowledge. Both times he has been energetic and addressed many areas for presentation development. From planning to follow-up Kevin is personable and easygoing, motivating our teams to take their presentations to the next level.”

    Yoshimi Kawashima
    Project Coordinator, Nissin International

  • “Kevin helped me immensely improve my presentation slides development, from tips & tricks to aesthetics, all with the intent of getting the message across crisply and creatively. I’ve already received praise for decks that incorporate the skills obtained from his training. I highly recommend Kevin’s services.”

    Era Prakash
    General Electric

  • “Kevin helped me immensely improve my presentation slides development, from “The PowerPresentations seminar opened my eyes to all the limitless possibilities in presenting.”

    Leah Gordillo
    Saint Francis Medical Center

  • “Kevin helped me immensely improve my presentation slides development, from “[Kevin and The Presentation Team have] always delivered 110% in terms of meeting our objectives for finished product and budget”

    Paul Price
    Watsco Corp.

  • “I had more people come up to me after I spoke, commenting on the visuals you created, than I did on the subject matter!”

    Andy Smith
    Smith & Robb Advertising

  • “As a Fortune 1000 company, we sought to produce a classy, yet conservative presentation for our shareholders. It was evident that you and your team listened to our thoughts as you developed the presentation…”

    Will Flower
    Republic Services

  • “Your expertise in the filed of PowerPoint and general presentation techniques helped elevate us to the level necessary to beat the competition.”

    Mike Geary
    James Pirtle Construction

  • “Kevin brought a high level of creativity, enthusiasm, and deep multmedia experience to our team. He worked dillegently with the team to produce an outstanding proposal which we subsequently won.

    Jeff Keller
    Accenture/L3

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