Posts Tagged ‘design’

Presentation Time Management

Effective PowerPoint Presentation Time and Cost Management


Tips to looking at presentation design as more of a science than an art

Adopt a “managed methodology” and work more effectively.

View this article as a SlideRocket Presentation 

Presentation Time Management

For most people, presentation development is more of an art than a science.

They spend more time focused on the look and feel of the presentation and the details of each page, rather than the pure message and content.  Here are some tips to help you look at presentation design as more of a science than an art, so you can put a “managed methodology” behind your work and work more effectively.

PowerPoint is a fun program!

Let’s face it….PowerPoint is a fun program!

Developing presentation graphics is one of the few times in the workplace that you can actually be creative. Which template to use? This graphic or this one? How can I say this better? Which bullet color is right?

 A Formula for Failure!

Before you know it, it’s the end of the day and you’ve created only five slides. Yes, five magnificent artistic slides…and dozens more to go. And only a few days before your deadline. Working at that pace is a formula for failure.

For most people, presentation development is more of an art than a science. They spend more time focused on the look and feel of the presentation and the minutia of each page, than the pure message and content. Subsequently, they often rush to meet their deadline and have little or no time to practice (or print handouts, info etc.). One hallmark of poorly time-managed presentations is a strong start with heavy graphics and a weak finish with little or no creativity.  

By looking at presentation design as more of a science than an art, you can put a “managed methodology” behind your work to help you meet deadlines and prepare for the known and unknown variables of presentation development.

Steps of Presentation Development

Rather than diving right into the project, start by looking holistically at the presentation and budget your time.

Divide your allocated time window into sections similar to these:

  1. Project scoping and objectives
  2. Presentation outlining
  3. Digital content acquisition
  4. Template/style development
  5. Body text and graphics and end-venue testing
  6. First draft review/meeting
  7. Core development, iterative revisions and review
  8. Slide transitions, body animation, and screen effects
  9. Practice and final tweaks/revisions
  10. Print/distribute/present

As for the actual design time spent per slide, I use a 3-level guide to estimate slide design time and revisions (and subsequent costs)….

3 Levels of Slide Design

This formula works best for updates/enhancement to existing presentations, but can also be applied for new projects. Early on, just designate the level of each slide you’re envisioning and calculate the time.

By spending more time up front on the template, outline, and overall content of the project, you’ll save yourself time in the end. Sometimes I like to craft the outline of a presentation on paper or in a word processor so I’m not distracted by the urge to make it look pretty in PowerPoint.

By thoughtful planning and proactive thinking, you’ll remain on time, within budget, and arrive with a polished presentation.

 

PowerPoint for MonaVie

Alive and Affluent: Dynamic PowerPoint for MonaVie Showcases Health Beverage


The secrets to transforming a boring and basic PowerPoint for Mona Vie into a high-impact presentation…showcasing the power drink’s business potential.

PowerPoint-Before-and-After-SamplesEST-Logo-100wMonaVie is helping people to be healthy…and wealthy.  This refreshing beverage integrates the Brazilian açai berry and 18 other body-beneficial fruits from around the world to support a healthy lifestyle.  But it’s a much more than just a beverage in a bottle…it’s a money-making enterprise!  In April 2009, Michael Murano of Executive Success Team first turned to The Presentation team to transform their boring and basic PowerPoint inta high-impact presentation to showcase the Mona-Vie’s beverages and business.

The presentation’s objectives were twofold: both educational/informational, as well as sales/marketing. It was created to be delivered in person, or online via webinar or webcast. The deliverables included:

  • Consultation and collaborative development/editing of core presentation content (key messages, bullet points, diagrams, etc.)
  • Development of a custom professional template (title and body masters), to reflect the presentation’s content and/or MonaVie and EST’s brand.
  • Establishment of a “presentation palette” defining the colors, fonts, and layout…to make the presentation more memorable.
  • Clutter-reducing techniques and presentation strategies to create a clean look with maximum effectiveness.
  • Clean and professional slide transition effects (fades and wipes).
  • Professional fonts/typography to ensure consistent playback on different operating systems.

The presentation was designed with a clean and contemporary design style integrating positive/motivational imagery featuring diversity, while reflecting a professional positive image.  Graphics were created to integrate transparencies, motion, and shadows.  The Project was contracted as a 40-hour endeavor, with work divided into 4-phases:

Phase 1 Phase 2 Phase 3 Phase 4
  • Template Design
  • Graphic Look & Feel
  • Text Structure / Outline
  • Projector/Display Testing
  • Interviews and Research
  • Content Development / Writing
  • Photo Acquisition
  • Iterative edits
  • Transitions and Animations
  • Final Edits/Refinement
  • Coaching/Rehearsal
  • Testing and Sign-off 

PowerPoint-Design-Sample-Executive-Success-Team

Light, Bright Modern Widescreen Template sets the stage for a “fresh” presentation

The widescreen 16×9 template was designed to be clean, light and open, featuring a grey textured background to provide dimension and flow. The green fonts and graphical accents complemented EST’s brand and their website and helped create a consistent look and feel.

One of the early slides (for the live audience presentation version) showcased a friendly message to remind people to shut off their ringer…for a focused and un-interrupted seminar. The graphic featured a clipped PNG Graphic of a cell phone. In Photoshop, we added the “Silence” Message. We selected Optima LT as the primary font. It conveys a clean and professional look, while maintaining a unique and relaxed appearance.

PowerPoint-Design-Sample2-Executive-Success-Team

Show it! Antioxidants explained through Food Pyramid Image

To help convey the fundamentals of antioxidants (and its eventual tie-in to MonaVie), The Presentation Team integrated a transparent PNG graphic of the “Food Pyramid” with a short message about the increased need for fruits and vegetables in our diets.

 

PowerPoint-Design-Sample3-Executive-Success-Team

Ditch the template!  Full Screen sends a bold message.

To convey the concept of openness, freshness, and good clean living, we integrated a full-screen graphic of a happy healthy family.  Bullet points were minimized in text and offset to the left of the graphic.  To maintain consistency and unity throughout the presentation, we kept the bottom green arc and logo in place together with the Optima font.

 

PowerPoint-Design-Sample4-MonaVie

The Need…and the Solution.

After creating the “burning platform” of the importance of antioxidants in our lives, the “right product” of MonaVie makes a grand and colorful appearance as a transparent PNG graphic off-set to the right of the text.  Key words appear in bold Optima font.

 
PowerPoint-Design-Sample6-MonaVie

There’s still value to Vector Clip-Art

Many designers have opted to integrate the more realistic and dimensional “stock photograph” for the two-dimensional and illustrative “clip-art.”  But there is a value for clip art, especially when dealing with diversity.  An illustrated group of people can help convey diversity without divisiveness.  In this presentation slide for EST, the clip-art people add a generic human element to support the “Am I Ready” business message…without pigeonholing the viewer into connecting with a specific person on screen.  It’s generic yet inviting, creating an image that everyone can relate to.

After 2 weeks of collaborative development, a winning presentation finally emerged. Michael Murano of Executive Success Team now has a winning presentation…and his MonaVie associates/downline are helping America to live healthy…while making money!

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  • ADB
  • ADP
  • ADT
  • Accenture
  • American-Express
  • Aramark
  • Carvel
  • Comcast
  • Costa
  • Cox
  • DAI
  • GE-Healthcare
  • GTE-Financial
  • Gtt
  • Johnson-and-Johnson
  • Markem-Imaje
  • Motorola
  • NASA
  • Office-Depot
  • Oracle
  • Polo
  • Republic-Services
  • Ryder
  • Siemens
  • Singlehop
  • Software-AG
  • TD-Waterhouse
  • UBS
  • VTiDirect
  • Venn-Strategies
  • Verizon
  • Whirlpool
  • “We engaged The Presentation Team to do a Presentation training for our team and he did a great job. He spent time understanding our requirements and the skill level of our team members and created a course which met our expectations and goals. I highly recommend The Presentation Team as a Presentation (PowerPoint) trainer.”

    Navdeep Sidhu
    Senior Director, Software AG

  • “Kevin Lerner provided best-in-class services when hired to work on promotional materials for the launch of a key product at Motorola. The expertise and quality that he brought to the project were second to none and as a result, he delivered a top-notch presentation that was quickly adopted throughout the organization. Kevin is great to work with, delivers on time, is a great team player and is always willing to go the extra mile.”

    Maria Cardoso
    Motorola

  • “Kevin has been a working with Cox Communications to deliver world-class PowerPoint presentation visuals since 2009. His ability to meet our specific needs, timeframe, and budgets has been exceptional. His professional interaction with our team reflects his deep expertise in the industry, superior presentation design skills, and commitment to superior service.”

    Jonathan Freeland
    VP, Video Marketing at Cox Communications

  • “Kevin is an enthusiastic, creative, and passionate presentation guru. Our company was impressed and felt the value of his training in 2013 that he was invited again recently to again share his knowledge. Both times he has been energetic and addressed many areas for presentation development. From planning to follow-up Kevin is personable and easygoing, motivating our teams to take their presentations to the next level.”

    Yoshimi Kawashima
    Project Coordinator, Nissin International

  • “Kevin helped me immensely improve my presentation slides development, from tips & tricks to aesthetics, all with the intent of getting the message across crisply and creatively. I’ve already received praise for decks that incorporate the skills obtained from his training. I highly recommend Kevin’s services.”

    Era Prakash
    General Electric

  • “Kevin helped me immensely improve my presentation slides development, from “The PowerPresentations seminar opened my eyes to all the limitless possibilities in presenting.”

    Leah Gordillo
    Saint Francis Medical Center

  • “Kevin helped me immensely improve my presentation slides development, from “[Kevin and The Presentation Team have] always delivered 110% in terms of meeting our objectives for finished product and budget”

    Paul Price
    Watsco Corp.

  • “I had more people come up to me after I spoke, commenting on the visuals you created, than I did on the subject matter!”

    Andy Smith
    Smith & Robb Advertising

  • “As a Fortune 1000 company, we sought to produce a classy, yet conservative presentation for our shareholders. It was evident that you and your team listened to our thoughts as you developed the presentation…”

    Will Flower
    Republic Services

  • “Your expertise in the filed of PowerPoint and general presentation techniques helped elevate us to the level necessary to beat the competition.”

    Mike Geary
    James Pirtle Construction

  • “Kevin brought a high level of creativity, enthusiasm, and deep multmedia experience to our team. He worked dillegently with the team to produce an outstanding proposal which we subsequently won.

    Jeff Keller
    Accenture/L3

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