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5 Strategies to Reduce Presentation Time and Costs

5 Strategies to Reduce Presentation Time & Costs

5 Strategies to Reduce Presentation Time and Costs

Strategies for keeping time and costs down and working more efficiently on PowerPoint presentations. Great for freelancers and outside agencies.

If you’re concerned that your presentation will take too much time or energy to create, here are some strategies for keeping time and costs contained and working more efficiently.

1-negotiate

#1: Negotiate.  

Often a designer or presentation design firm will be open to price negotiation, especially on a new project in order to win your business.

Aim to work toward a middle-ground that’s fair to your budget, yet respectful of the designer’s time and outside costs.

Some designers will even work on traded services.  It’s rare that I do this, but several years ago, I designed a narrated video and PowerPoint presentation for a cruise affiliate.  My compensation: A free cruise for two to Alaska.

2-do-some-work-on-your-own

#2: Do some of the work in-house or on your own.  

By doing the initial layout or first draft of the presentation, you can save a lot of time and money on revisions or edits with a Presentation Designer. 

Or, if you’re stuck, call the presentation designer for some ideas and strategies.  Some of the more experienced presentation experts can listen your goals, and within a few minutes have several inspiring ideas for you to run with. 

After  you have the core concepts and outline, then turn to the presentation specialists to assist with the complex graphics, template, and hard-stuff.

Updating or redesigning a basic presentation is much more cost effective than hiring someone to do it all from the start.

3-build-a-library-of-stock-photos

#3: Build a library of presentation visuals and stock images.

There’s no need to design that chart again. Chances are, you’ve done something like it before.

Where relevant, you can copy and paste and just update the info.  

And just because you used that icon or graphic in another presentation, doesn’t mean you can’t use it again.  

Share your work- or work that you’ve seen and would like to emulate- with your presentation designers.

4-be-clear-in-your-communications

#4: Be clear in your communications. 

Many presentation projects take extra time because the scope of the project changes.  

Do your best to explain- or document – what you need, from the beginning to avoid costly edits and “Scope Creep.“

Ask your presentation professional if the information you’re sharing is making sense.  Have him/her echo your concept and strategy.  On big projects, a project workplan created by your presentation designer is a good way to ensure a clearly-understood gameplan.

Be a good manager, but not a control queen.

Collaborate

#5: Collaborate.  

Working together with your presentation specialist can be the most efficient way to produce a presentation.

Your presentation specialist may provide ideas and insight to make your presentation even better and refined.  

Also, revisions made on-the-fly (in-person or via WebEx conference call) are much faster than writing and emailing notes.  

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  • “Kevin Lerner provided best-in-class services when hired to work on promotional materials for the launch of a key product at Motorola. The expertise and quality that he brought to the project were second to none and as a result, he delivered a top-notch presentation that was quickly adopted throughout the organization. Kevin is great to work with, delivers on time, is a great team player and is always willing to go the extra mile.”

    Maria Cardoso
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  • “Kevin has been a working with Cox Communications to deliver world-class PowerPoint presentation visuals since 2009. His ability to meet our specific needs, timeframe, and budgets has been exceptional. His professional interaction with our team reflects his deep expertise in the industry, superior presentation design skills, and commitment to superior service.”

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    VP, Video Marketing at Cox Communications

  • “Kevin is an enthusiastic, creative, and passionate presentation guru. Our company was impressed and felt the value of his training in 2013 that he was invited again recently to again share his knowledge. Both times he has been energetic and addressed many areas for presentation development. From planning to follow-up Kevin is personable and easygoing, motivating our teams to take their presentations to the next level.”

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    Project Coordinator, Nissin International

  • “Kevin helped me immensely improve my presentation slides development, from tips & tricks to aesthetics, all with the intent of getting the message across crisply and creatively. I’ve already received praise for decks that incorporate the skills obtained from his training. I highly recommend Kevin’s services.”

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    General Electric

  • “Kevin helped me immensely improve my presentation slides development, from “The PowerPresentations seminar opened my eyes to all the limitless possibilities in presenting.”

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    Saint Francis Medical Center

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    Paul Price
    Watsco Corp.

  • “I had more people come up to me after I spoke, commenting on the visuals you created, than I did on the subject matter!”

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    Republic Services

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    James Pirtle Construction

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    Jeff Keller
    Accenture/L3

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