202.681.0725

How to Fix Busy PowerPoint Slides

10-tips-to-reduce-powerpoint-clutter

10 quick and easy tips to fix busy PowerPoint slides, reduce on-screen clutter, and improve boring presentations.

Busy PowerPoint slides? You’ve worked and worked on your presentation…but it still looks cluttered and ugly. Here are 10 quick and easy methods to improve busy PowerPoint slides, reduce on-screen clutter and improve boring presentations.

Fixing Busy PowerPoint Tip #1:
Simply provide more breathing space.

Fixing Busy PowerPoint: Simply provide more breathing space.

Rather than cramming all the graphics and text items together, taking up all the available space on a slide, bring the items into the center a bit…shrink them down to a reasonable size…and provide at least 80% “white space” around the items. It creates a more clean and inviting look.

Fixing Busy PowerPoint Tip #2: Group bullets and objects into shapes (SmartArt).

Fixing Busy PowerPoint: Group bullets and objects into shapes (SmartArt).

Rather than having a whole page of bullets or graphics, try grouping the points into a few colorful rectangles or squares. That way, they’re psychologically perceived as a collective entity. Also, we remember graphics more readily than text, so work to find a graphic from a stock photo collection or a scanned photo that will support the bullet and make it come alive with graphics.

#3: Eliminate the template.

Fixing Busy PowerPoint Slides: Eliminate the template.

On slides where there’s no way around the busy-ness (like an organizational chart), simply place your graphics or text on a pure black background. Though templates are great for creating a consistent look, there’s nothing bad about deviating from it once in a while with a non-competing image to get the point across.

#4: Span Bullet Points Across Multiple Pages

Fixing Busy PowerPoint Slides: Span Bullets Across Multiple Pages

It’s a good idea to limit your bullets no more than 6 per page. But this may not be practical in all cases, so rather than cram them all on a single page, split them over 2 or 3 pages. You may consider creating a separate page for each bullet point with related graphics. Though it can add many pages and take longer to develop, the fast-moving graphical pages work to maintain a strong level of interest with the audience. And don’t get worried that you’re adding so many pages to your presentation…it’s virtual! With this method, it’s not uncommon for a 30-minute presentation to have more than 90 slides.

#5: Create a video montage of your graphics.

Fixing Busy PowerPoint Slides: Create a video montage of your graphics.

Instead of a single page comprised of many images, edit a brief video in Google Picasa or Adobe Premiere,(or any other video editing program that imports still images), with each of the graphics moving and dissolving from one to another. Remember to include this video file if you distribute your presentation.

#6: Print Handouts for Complex Concepts

Print Handouts for Complex Concepts

#7: Use animations to introduce text and elements.

Fixing Busy PowerPoint Slides: Use animations to introduce text and elements.

Bringing items in one at a time helps to keep the eye focused. Take the time to add transitions and entry/exit effects to your text (dimming bullets after they’ve appeared is also effective), and they’ll flow easier on the eyes of your audience.

#8: Reduce Text, Merge Points, and Eliminate Single Bullets. (Edit).

Fixing Busy PowerPoint Slides: Reduce Text, Merge Points, and Eliminate Single Bullets. (Edit).

Bullet points should highlight key words…not showcase entire sentences or paragraphs of text. Let the speaker elaborate/expand upon each bullet point rather than having the audience read the whole speech on screen. Work to reduce your text to only the crucial information. And then work at it again.

#9: Text and Graphics shouldn’t compete for attention.

Fixing Busy PowerPoint Slides: Text and Graphics shouldn't compete for attention.

#10: Drill-Down and Create Interactivity

Fixing Busy PowerPoint Slides: Drill-Down and Create Interactivity

By using drill-down “hierarchical navigation,” you can navigate from a high level overview (main menu), to different sections of your presentation, with each bullet, title, or graphic, serving as a link to another page with more detailed information.

Though many of these techniques may add time to your development, it’ll pay off in the end with a more memorable and effective presentation.

busy powerpoint, clutter, design, fix busy powerpoint, help, ideas, powerpoint, tips

Presentation Perfection for Clients around the World.

  • ADB
  • ADP
  • ADT
  • Accenture
  • American-Express
  • Aramark
  • Carvel
  • Comcast
  • Costa
  • Cox
  • DAI
  • GE-Healthcare
  • GTE-Financial
  • Gtt
  • Johnson-and-Johnson
  • Markem-Imaje
  • Motorola
  • NASA
  • Office-Depot
  • Oracle
  • Polo
  • Republic-Services
  • Ryder
  • Siemens
  • Singlehop
  • Software-AG
  • TD-Waterhouse
  • UBS
  • VTiDirect
  • Venn-Strategies
  • Verizon
  • Whirlpool
  • "We engaged The Presentation Team to do a Presentation training for our team and he did a great job. He spent time understanding our requirements and the skill level of our team members and created a course which met our expectations and goals. I highly recommend The Presentation Team as a Presentation (PowerPoint) trainer."

    Navdeep Sidhu
    Senior Director, Software AG

  • "Kevin Lerner provided best-in-class services when hired to work on promotional materials for the launch of a key product at Motorola. The expertise and quality that he brought to the project were second to none and as a result, he delivered a top-notch presentation that was quickly adopted throughout the organization. Kevin is great to work with, delivers on time, is a great team player and is always willing to go the extra mile."

    Maria Cardoso
    Motorola

  • "Kevin has been a working with Cox Communications to deliver world-class PowerPoint presentation visuals since 2009. His ability to meet our specific needs, timeframe, and budgets has been exceptional. His professional interaction with our team reflects his deep expertise in the industry, superior presentation design skills, and commitment to superior service."

    Jonathan Freeland
    VP, Video Marketing at Cox Communications

  • "Kevin is an enthusiastic, creative, and passionate presentation guru. Our company was impressed and felt the value of his training in 2013 that he was invited again recently to again share his knowledge. Both times he has been energetic and addressed many areas for presentation development. From planning to follow-up Kevin is personable and easygoing, motivating our teams to take their presentations to the next level."

    Yoshimi Kawashima
    Project Coordinator, Nissin International

  • "Kevin helped me immensely improve my presentation slides development, from tips & tricks to aesthetics, all with the intent of getting the message across crisply and creatively. I've already received praise for decks that incorporate the skills obtained from his training. I highly recommend Kevin's services."

    Era Prakash
    General Electric

  • "Kevin helped me immensely improve my presentation slides development, from "The PowerPresentations seminar opened my eyes to all the limitless possibilities in presenting."

    Leah Gordillo
    Saint Francis Medical Center

  • "Kevin helped me immensely improve my presentation slides development, from "[Kevin and The Presentation Team have] always delivered 110% in terms of meeting our objectives for finished product and budget"

    Paul Price
    Watsco Corp.

  • "I had more people come up to me after I spoke, commenting on the visuals you created, than I did on the subject matter!"

    Andy Smith
    Smith & Robb Advertising

  • "As a Fortune 1000 company, we sought to produce a classy, yet conservative presentation for our shareholders. It was evident that you and your team listened to our thoughts as you developed the presentation..."

    Will Flower
    Republic Services

  • "Your expertise in the filed of PowerPoint and general presentation techniques helped elevate us to the level necessary to beat the competition."

    Mike Geary
    James Pirtle Construction

  • "Kevin brought a high level of creativity, enthusiasm, and deep multmedia experience to our team. He worked dillegently with the team to produce an outstanding proposal which we subsequently won.

    Jeff Keller
    Accenture/L3

The Presentation Team Logo - Inverse

Call Us. 202.681.0725

info @ presentationteam.com

Giving a Presentation?  We can Help.

Sign-up for free PowerPoint Tips, PowerPoint Templates, and Presentation Strategies.